Damage Management Module for UltimatePOS 1.0.0

🧾 Damaged Stock Control Module
Smart management of product damage, supplier returns, and financial recovery — with automated inventory synchronization and analytics.

🌟 Overview
This module acts as your operational watchdog: documenting damaged items, tracking supplier returns, and ensuring every impact on stock and profit is recorded with precision.

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🛠️ Core Capabilities

✅ 1. Damage Recording System

Every damaged item is properly logged and accounted for.

What you can track:

• Product and variation selection from inventory

• Exact damaged quantity

• Damage location (store, warehouse, branch)

• Event date and descriptive notes

• Unique record code (e.g. DMG-TMS-00217)

Responsibility roles:

• Supplier

• Customer

• Carrier

• Internal handling

Includes full financial breakdown:

• Cost basis

• Selling value

• Estimated loss & compensation amount

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🚚 2. Supplier Return & Dispatch Handling

Organize the movement of damaged items back to the supplier.

• Dispatch progress: Pending | Partial | Completed

• Partial delivery support with remaining qty updates

• Detailed history for each dispatch event

• Internal reference numbers (e.g. DSP-TMS-01089)

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✅ 3. Approval Workflow & Accountability

Nothing affects inventory without proper authorization.

Statuses:

• Awaiting Approval

• Approved

• Rejected

Automation:

• Stock adjusts upon approval

• Full audit trail: user, timestamp, action

• Logged under inventory stock history

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📊 4. Real-Time Dashboard & Intelligence
Visual insights for smarter decisions:

KPIs include:

• Total damaged items

• Dispatched vs remaining qty

• Loss vs compensation value

• Product risk trends

Analytics:

• Monthly damage trends (line chart)

• Dispatch & status breakdown (doughnut charts)

• Top 10 most damaged products

• Store/warehouse-level impact tables

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🧾 5. Professional Reporting Suite
Export what matters — when it matters.

Filter by:

• Branch, supplier, product, category, date range

Report types:

• Inventory impact & valuation

• Financial compensation records

• Full damage and dispatch history

Export formats:
PDF | Excel | CSV | Print

Optimized for audits:

• Totals included

• Clean spreadsheet-style formatting

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🔗 6. Native System Integration
Designed to work seamlessly with TommyPOS:

• Live stock synchronization

• Cost and accounting traceability

• Transaction link with adjustment entries

• Role-based permission control

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💻 7. User-Centric Experience
Fast, intuitive, and responsive:

• Card-style dashboard with live metrics

• Spreadsheet-like data tables

• Modal forms for quick workflow

• Fully optimized for desktop & mobile

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🔐 8. Security, History & Data Integrity

• Complete audit logs on each update

• Safe delete with rollback on stock

• Strict validation to prevent errors

• User-level access restrictions

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🌐 9. International & Language Ready
Text resources stored in language files
Easy to translate and maintain terminology consistency.

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⚙️ Technical Notes
Database Entities:

• damaged_items

• damaged_dispatch

• damaged_dispatch_lines

Features supported:

• Item variations

• Multiple pricing options

• Multi-warehouse operations

• RESTful API with AJAX requests

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🏭 Best Suited For

• Retail chains and supermarkets

• Distribution centers

• Warehouses & logistics operations

• Any business managing large inventories

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💡 Key Business Benefits

• Minimize hidden financial loss

• Identify high-risk items and vendors

• Maintain accurate inventory always

• Full traceability for audits and supplier claims

• Streamlined operational workflow

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🚀 Summary
Turn stock damage from a chaotic loss point
into a transparent, controlled, and accountable process
with clear financial visibility.